START BOOKING FOR ROCKY MOUNTAIN ROUNDUP!

Finally, after several glitches and unexpected delays, we are all set to start making Room Reservations for the July Reunion! Unfortunately I had some problems with my email last Monday and our contact was out of the office until today, but we finally are set to go!

The following post is the direct information from Beaver Run, and gives directions as to booking, rates and taxes and a few other items. They specifically ask the following:

Please make sure they call the 800 line for reservations and make sure they mention that they are coming for the Swanson Family Reunion, so they get the discounted rates.

I have copied the room rates for 4 BR and 3 BR from Emails from Erin McLeod, who is our contact person for the event, her phone number is included in the posting. These rates do not show up in the following post so note the addition.

As for a 4 bedroom, we have our executive 4 bedroom condos which are themed suites. They are only 4 bedroom, but nice big units ideal for entertaining a bunch of guests. The Presidential suite and the Santa Fe suite I can offer at a discounted rate at $495 plus tax.

They do have a 3 bedroom option for approx $270. She states that the layout is a little strange. It is a 2 bedroom condo layout with a spiral staircase connecting to a hotel room layout. so it is on two levels. She recommends the corporate 2 bedroom suite, which is essentially a 2 bedroom room with a den with a fold out bed or twin beds, but all on one floor.

Let me know if you have any questions or concerns.

BEAVER RUN ROOM RESERVATIONS!

Reunion Confirmation

Swanson Family Reunion

Dates of Stay: July 1-5, 2011

	RESERVATIONS

Your guests can make a reservation by calling 1-800-525-2253 and identifying themselves as part of the

Swanson Family Reunion.

RATES

Unit Type	Description	Room Rate
Traditional Hotel Room	Two queen or full beds, sitting area, bath	$99
Deluxe Studio	One queen bed, sleeper sofa, mini-kitchen, spa tub	$115
Colorado Suite	One queen bed, sleeper sofa, mini-kitchen, spa tub, fireplace, private balcony	$129
One Bedroom Suite	One queen bed, sleeper sofa, full kitchen, fireplace, private balcony	$129
One Bedroom Premium Suite	One queen bed, sleeper sofa, full kitchen, fireplace, spa tub, private balcony	$149
Two Bedroom Suite	Three queen beds, sleeper sofa, full kitchen, fireplace, private balcony	$189
Two Bedroom Premium Suite	Two queen beds, sleeper sofa, full kitchen, fireplace, spa tub, private balcony	$199
Corporate Suite	Two queen beds, additional alcove bedding, sleeper sofa, full kitchen, fireplace, spa tub, private balcony	$299

TAXES AND FEES

Room rates do not include 17.26% Tax and Resort Fee.

DEPOSIT

A one-night deposit per reservation is required within two days of booking the reservation. Reservation will automatically be cancelled if deposit is not received by due date. The remaining balance shall be due from the guest upon arrival.

CANCELLATION POLICY

For cancellations made more than seventy-two (72) hours of scheduled arrival, the guest will be charged a processing fee of Thirty-Five Dollars ($35) per reservation. For cancellations made within seventy-two (72) hours of scheduled arrival, the guest will be charged for one night’s lodging (room and tax). No-shows, early departures and/or late arrivals are non-refundable.

RESORT POLICIES

Check-In / Check-Out: Check-in time is 4:00 PM and check-out time is 11:00 AM. The Resort cannot guarantee early check in or late check out. In the event accommodations are not immediately available, changing facilities and baggage storage will be provided.

Parking: Garage or surface parking is available at no charge. There is a limit of one vehicle per bedroom.

Special Requests: All preferences for location, views, specific units, and non-smoking will be noted, we cannot guarantee such requests.

Pets: LIMITED AVAILABILITY Beaver Run Resort is dog friendly. There is an additional charge per night and a damage deposit is required. Please notify the reservations department when you reserve your room as these arrangements must be made prior to arrival.

GROUP SERVICES

A Conference Services Manager has been assigned to assist you in planning the details of your event, to include: banquet and function space, private shuttle transportation and gift bags.

Erin McLeod

Conference Services Manager

Phone: 970-453-8716

Fax: 970-453-8787

Email: emcleod@beaverrun.com

Concierge: Beaver Run Resort’s Concierge is an excellent source of information and can arrange all of your activities, restaurant reservations and transportation needs at no additional cost. Please call 970-453-8744 or 800-288-1282, ext. 8744 or e-mail: concierge@beaverrun.com.

PACKAGE SHIPPING AND RECEIVING

The following charges apply to package delivery and/or handling:

Incoming Outgoing Storage Fee (Excess of 3 days)

Letter No Charge No Charge No Charge

Package $10.00 each $10.00 each $2.00 each per day

Beaver Run Resort will not be responsible for lost or missing packages that have not been shipped or received in accordance with our policies.

Shipping Address:

U.S. Postal Service:

Beaver Run Resort

P.O. Box 2115

Breckenridge, CO 80424

FedEx, UPS or other ground carriers:

Beaver Run Resort

620 Village Road

Breckenridge, CO 80424

Phone: 970-453-6000

Fax: 970-453-4741

Thank you for choosing Beaver Run Resort!

UPDATE

No New information at this time. We are waiting for the information from Beaver Run. When we get that we can start booking rooms. Hopefully it will be here on Monday.

Next step for everyone is to let me know if you have specific activities that you would like to do. We can start exploring our options and planning each for a certain day.

So far the activities that we have identified that are available are:

>Swimming - two pools on site
>Hiking
>River Rafting
>Golf - how many players?
>Biking - Mountain or Road bikes
>Shopping - Breckenridge and there are outlet stores in Dillon, about 10 miles away.
>Excursion to Vail?
>There will be a 4th of July Parade in Breck
>There will be fireworks at Lake Dillon, (we know a great place to watch them from), not sure about Breck

TGS

ROOM RATES - INITIAL INFORMATION

We contacted Beaver Run today and Debbie did talk to the Group coordinator. They do have a 3 bedroom option for approx $270. She states that the layout is a little strange. It is a 2 bedroom condo layout with a spiral staircase connecting to a hotel room layout. so it is on two levels. She recommends the corporate 2 bedroom suite, which is essentially a 2 bedroom room with a den with a fold out bed or twin beds, but all on one floor. If I can figure out how to put a Pdf file on this thing you can look at the layouts.

She also will be sending us information and pricing for a 4 bedroom suite, which she said was a little pricey, but did not elaborate with a specific price.

She will be sending us a contract by snail mail with specific details. She states that this particular weekend we are looking at is usually slow as they do not have any conventions booked and they do not have any weddings booked, so demand is not great yet. Below I have copied the prices they have sent to us for 1 and 2 bedroom units for reference.

She told Debbie that we will probably be able to set up links for us on the blog to the resort for booking. So more to come in the next few days.

Rates sent to us from Beaver Run -

Beaver Run Resort can extend a rate offer for your group. This means that the group is entered into our reservations system with the same discount, but there is no room block. Rooms are strictly on availability; first come, first served basis. The advantage is that there are no room block deposits or penalties to deal with if rooms go unused. The disadvantage is that each attendee is not guaranteed to receive the accommodations of choice unless booked well in advance. The best method to ensure accommodations of choice is to emphasize to your attendees that they should call early for their reservations.

July 1-5, 2011

The following space is available, but is not being held at this time.

Unit Type	Description	Proposed Rate 2011
Traditional Hotel Room	Two beds, sitting area, bath	$99
Deluxe Studio	Queen bed, sleeper sofa, mini-kitchen, spa tub	$115
Colorado Suite	Queen bed, sleeper sofa, mini-kitchen, spa tub, fireplace, private balcony	$129
One Bedroom Suite	Queen bed, sleeper sofa, full kitchen, fireplace, private balcony	$129
One Bedroom Premium Suite	Queen bed, sleeper sofa, full kitchen, fireplace, spa tub, private balcony	$149
Two Bedroom Suite	Three Queen beds, sleeper sofa, full kitchen, fireplace, private balcony	$189
Two Bedroom Premium Suite	Two Queen beds, sleeper sofa, full kitchen, fireplace, spa tub, private balcony	$199
Corporate Suite	Corner suite overlooking the ski area, this suite offers two bedrooms with one queen bed in each room and a den with two twin size beds. The living area has a queen size sleeper sofa, a complete kitchen, fireplace, and private balcony	$299

The above rates do not include the 17.26% room tax and resort fee.

Pre/Post stays: Rates are valid 3 days pre and post wedding dates, based on availability.

Parking: Garage or surface parking is available at no charge.

TENTATIVE DECISION

After evaluating the offers and what we feel that would be best for the group, we are likely going to go with the BEAVER RUN RESORT in Breckenridge. It offers a pretty good price range and is close to town and seems to have many amenities (including a pool) on site.

If you would like to check it out, the web site link is at the top of the right hand column. Let us know what you think.

Tom & Deb

SWANSON ROCKY MOUNTAIN ROUNDUP 2011

WHEN : JULY 1 THROUGH JULY 5th!

WHERE : SUMMIT COUNTY, COLORADO

This is the NEW BLOG for the SWANSON ROCKY MOUNTAIN ROUNDUP in Summit County Colorado! This site will provide a reference point with information and links for lodging and hopefully other activities that would be available during your visit to Colorado!

We are currently getting bids from properties in Keystone and Breckenridge! We have a couple options in Breckenridge that look very promising, and have submitted a request for a bid from another large property in Breckenridge. Once we get more definite details will share it on this site and provide you with links to be able to check out the property and information on how to book a room.

Keystone Resort has not responded to my request so far. Hopefully they can get something to us in the next few days.

Keystone and Breckenridge are about 10 miles from each other. Breckenridge is an old mining town, now ski town, with a Main street with shops and lots of restaraunts. Keystone is more of a resort with lots of condos and restaurants. They both are about 20-30 miles from Vail.

More to come! Keep an eye on this site for information as we move forward.

TGS